Student of the Game #PMOT #NHLJETS @srogalsky @MarkScheifele55

As I sit down to author my first Blog entry of 2019, I reviewed my recent Blogs. Although I knew I hadn’t Blogged for a while, I wasn’t aware that I had not Blogged since July 2018. I had gotten quite busy in my new role of Manager of the Project Management Office at the University of Manitoba, but I was unaware just how busy I had become. So one of my resolutions for 2019 is to create a new Blog entry every month.

In hindsight, joining the University of Manitoba was one of the best career moves I have ever made. I have grown immensely over the last 2+ years and learned so much from colleagues both within Information Services and Technology and with external units and faculties. I would highly recommend the experience working in Higher Education. The people are brilliant problem solvers and the problems are complicated and have high impact. But that isn’t the reason for this first post of 2019.

Student of the Game

I was fortunate enough to have worked with Red River College during my career and was honoured to be invited to Keynote the BTM Tech mash-up they were putting on. All I had to do was come up with a topic! I talked about options with the organizers and we discussed presenting on how projects are managed at the University of Manitoba and how the work environment is different between Private Companies, Government. Consulting, and Higher Education. I still wanted something to leave with the students in regards to habits and practices of successful team mates. I eventually landed on a Student of the Game summary at the end of the presentation. I remember talking multiple times with Steve Rogalsky on the concept of Student of the Game, We both had felt it described a set of behaviours that were inherent in all the great team mates we had worked with. Even better I was going to connect it with Mark Scheifele for a Winnipeg Jets connection. I think I had a winner!

So what do we refer to when Steve and I mentioned team mates that were “students of the game”? I came across a great article “How to become a Student of the Game” by Anthony Iannarino. In this article, Tony makes the following three excellent points:

  1. Study the Fundamentals
    • The best performers in any endeavor spend a great deal of time studying the fundamentals. They read, study, and practice the basics. The best performers are willing to spend time on the plateaus, plugging away at the basics, even when it feels like they aren’t making any real progress.
  2. Make Distinctions
    • Reading, studying, and practicing are what allow high performers to make distinctions. They start to notice things. They notice things about themselves, and they notice things about others. They start to see how tiny changes produce outsized results.
  3. Teaching and Learning
    • The highest performers seek out teachers. They know that someone who has already had the experiences and made the distinctions can help them understand their own experiences and make their own distinctions. They’re excited about the prospect of someone facilitating their learning.
    • These high performers also learn by teaching others. The very act of sharing what you have learned takes your mastery to new levels. It means you have to think deeply about the how, what, and why something works.

Mark Scheifele

I then connected the concept of “Student of the Game” with Mark Scheifele and reviewed how Mark is a great example of being a “Student of the Game”

  • Selected 7th overall in 2011 in NHL Entry draft
  • Sought out Dale Hawerchuk at 17 to seek advice and counsel
  • Added Hall of Famer and skills coach Adam Oates to his off-season workouts
  • Attended Gary Roberts Summer Hockey Boot Camps every year for 6 years
  • Never swears on the ice – Respect for the Game

Summary

I added the connection to Mark Scheifele because of the concept of having Respect for the Game. This is something Tony did not mention but I think is critical for being a Student of the Game. The presentation even allowed me to connect the “Student of the Game” concept to the Agile Principles!

  • Continuous Learning
    • Find a Mentor or Role Model
    • Get on Twitter – follow other experts and read
  • Reflection
    • Review your work and others to spot opportunities
  • Collaborate and Learn from others
    • Review others work and practices
    • We are smarter than me
  • No Ego
    • Be respectful of others and their contributions
    • Understand that there are always things to learn and get better at
  • Be Brave to be wrong
    • Help to create a safe space to experiment

All in all, I think this presentation touched all the bases and it was very well received. I encourage you to read Anthony Iannarino’s article and watch a Winnipeg Jets game. GO JETS GO!

 

How to #Innovate – an Example

How to Innovate

In my last post, I was stressing how encouraging Innovation is not simply about layering Innovation over existing processes and culture, but how it really is a change management project about changing the culture of an organization. If you missed it, you can read it here.

Reading through the Winnipeg Free Press today, I was provided with an example of how Winnipeg is not really committed to Innovation, but only interested in it.

The Example

So it turns out that the city of Winnipeg, is building a new library named in honour of former Mayor Bill Norrie and his wife Helen. This is a good announcement for something that is really needed. You can read the story here. I listed the CBC link instead of the Winnipeg Free Press because the Winnipeg Free Press has a pay wall. (but that lack of Innovation is for a later post at another time)

I say this is only a good announcement because libraries are always good things and the library will be addressing some shortcomings in other libraries in regards to accessibility, natural light, and outdoor spaces. And it is also beneficial that it will be connected to other facilities and public transportation. But it could have been so much more if Winnipeg’s leaders were committed to Innovation.

I’m reminded of the old joke about how the chicken is only interested about breakfast while the pig is committed to breakfast. Winnipeg is definitely interested in Innovation in Libraries as they have created Maker Spaces among other Innovations at some libraries.

How could they be committed to Innovation you ask? Well I’m glad you asked.

Empowerment

A key factor in Innovation is breaking down the hierarchy of control and empowering others – changing the culture. This involves those in control letting go of their authority. They no longer ‘approve’ the Innovations recommended by others and plan and design in isolation.

How would this look?

  1. Libraries are a key service provided by the municipality and would be an area where the city can control Innovation if it was interested. So it seems like a very good example.
  2. Define a Library Strategy of what Winnipeg wants to achieve with their libraries. Start with the mandatory items that are legislated like accessibility so it is clear what is non-negotiable.
  3. Create working sessions and involve City of Winnipeg Council, City of Winnipeg Administration, Citizens, Universities, Educational Professionals, and children to help to define the Strategy. The only existing Library Strategy I could find was one to discuss whether we should build or lease libraries. That just made me sad. 😦
  4. Once we have the Strategy, have the same group define what the short-term and long-term objectives are and how we will measure if we are successful.
  5. Once we have the Strategy, Objectives, and Success Factors we can innovate and discuss the features that satisfy the Strategy best. A Library has to be more that just building with books inside. For example:
    1. What is the content we should provide?
    2. Ask the current administration how libraries can be improved?
    3. Ask City Council what their constituents are asking for?
    4. Ask the Teachers what is lacking in the libraries currently?
    5. Ask the students why they study at a Starbucks instead of a Library?
    6. How does the Library change with e-readers? Do we rent e-readers with content? Could we offer books in multi-languages easier this way?
    7. There is a movement to more group spaces in other libraries. Should we dedicate more group spaces?
    8. What other services could be partnered with Libraries?
    9. How do libraries change with Social Media? Do they?
    10. Are libraries next on the cusp of a Blockbuster/Netflix moment? Should we investigate streaming content?

These are just a few ideas. The key is to communicate what you want to achieve and then listen to your clients.

And here is the scary part, implement what they recommend. Majority rules!

That is the scariest part of Innovation. Executives still want to ‘approve’ innovations. A culture of Innovation believes that everyone has great ideas and majority rules. There is no knowing where the great ideas come from, but it is likely to come from those closest to the value.

Usually announcements like this are made once all those things are decided.  Getting everyone involved early and empowering them with real decision making would make these announcements great.

 

How to hire a Chief #Innovation Officer #FTW

Innovation

Innovation. We want to innovate. Everyone tells us we need to innovate. Everyone else is innovating and we need to keep up to them. If we don’t innovate we will be left behind. To this end, many companies are hiring Innovation Officers, Innovation Directors, or God forbid a Chief Innovation Officer. Some companies include Innovation in their name hoping to imply they are innovative just by having that name. Governments are adding Innovation to a Ministers Portfolio name in the hopes that they may generate Innovation. Even in my own city, Winnipeg, they hired a Chief Innovation Officer and are trying to innovate.

Problem

So what is the problem? Surely it is a laudable goal to innovate, improve, and excel? Absolutely it is. The unfortunate fact is that the way people are addressing innovation has very little chance for success.

Why

Innovation processes can’t simply be overlaid on a corporate structure that wasn’t innovative in the past and Innovation will occur. In the case of the City of Winnipeg, a call went out for people to submit their ideas and those ideas would be reviewed by the Chief Innovation Officer, the Chef Administration Officer, Chief Corporate Services Officer and Chief Transportation and Utilities Officer.

Oh boy, where do I start on this one? Lets use bullet points:

  • The people at the highest level are talented individuals but probably are not aware of Innovations required throughout the corporation. They are going to miss a ton of great ideas.
  • What is the Strategy that Innovation is required to address? What are the objectives? A general call for Innovation will probably generate a lot of wasted time as Innovations are submitted that aren’t a priority and people will wonder why their submissions weren’t chosen. (Unless a meeting is held to do a retrospective on every submission, but my experience is that doesn’t happen in these Innovation Beauty Contests)
  • If the Culture of the corporation was not open to ideas in the past, people may be hesitant to submit ideas formally via email. Some ideas may highlight inefficient processes that could implicate co-workers. So people are likely to just not respond. (especially if they would implicate supervisors and managers who hold power over them)

How to Innovate

So how would I create an Innovation Culture?

  1. Just that. Realize that it isn’t about generating Innovations in your current corporate structure. Innovation is about a change project to change culture profoundly.
  2. Invite people from across the corporation to participate in the Strategy Creation. If that isn’t feasible, at least communicate the Strategy in a meaningful way after it is decided. (i.e. a face to face meetings and not just sending a Strategy document out for people to read)
  3. Engage the people who are interested in face to face Innovation meetings where groups can submit, discuss, and shape Innovation ideas with their co-workers. These sessions need representation from front-line staff, supervisors, managers, and executives.
  4. Ongoing efforts to create a culture that is a safe culture for new ideas and suggestions. This is important. You can’t have Innovation if you don’t have a culture of Safety. You can’t have an open door for Innovation and a closed-door for everything else.

This would be a start, but it isn’t guarantee. It takes hard work and lots of communication between people and time. But there is no shortcut to Innovation.

Especially hiring a Chief Innovation Officer.

 

 

Is #Innovation an Empty Word?

Many times on projects and presentations I hear both the empty words and principles and also the full words. I’ve always struggled to determine the difference between the two. I’ve listened to people state that their success is all about ‘their people’ and I’ve come away on one occasion believing them and on another occasion feeling that they didn’t believe their own words.

So what is the difference?

A phrase used by Ed Catmull in his book “Creativity, Inc.” defines the issue perfectly.

The Handle and the Suitcase

It is up to the individual to remember that it’s okay to use the handle, just as long as you don’t forget the suitcase.”  -Ed Catmull, Creativity Inc.

Ed Catmull shares a visual in his new book, Creativity Inc. where he asks us to imagine an old, heavy suitcase whose well-worn handles are hanging by a few threads. He describes the handle of that suitcase as those defining principles and phrases we use and promote.  He then shares how, the suitcase represents all that has gone into the formation of the phrase: the experience, the deep wisdom, the truths that emerge from the struggle.

To me this affirms that one cannot promote and encourage without context. And that context can really only be gathered through experience and commitment. In a sense the person needs to be a practitioner and supporter. In many cases I was probably sensing that people I didn’t believe didn’t have the context or the suitcase in what they were presenting.

Catmull shows the disconnect that can happen.  Too often, we grab the handle and – without realizing it – walk off without the suitcase.  What’s more we don’t even think about what we’ve left behind.  After all, the handle is so much easier to carry around than the suitcase.

This is key. If you aren’t committed to the entire principle, the suitcase is the first to go. As Catmull says, the handle is easy to carry by itself. This is happening recently with Innovation. People promote Innovation and then discuss how organizations can inject structure into the Innovation process. These methods or structures most of the time are the antithesis of Innovation. Methods and structures can go against an Innovation Mindset.

Catmull then continues to what I think is a brilliant way to restate the issue: “I often say that managers of creative enterprises must hold lightly to goals and firmly to intentions. What does this mean? It means that we must be open to having our goals change as we learn new information or are surprised by things we thought we knew but didn’t. As long as our intentions – our values – remain constant, our goals can shift as needed”

So saying we are committed to Innovation is hollow. Saying we are committed to the values of creativity and growth and empowerment and having a culture that encourages those will generate many more Innovations than an Innovation framework. Our commitment to values is critical, not a commitment to a framework.

 

Or as Catmull adds, words like quality and excellence are misapplied so relentlessly that they border on meaningless.  Managers scour books and magazines looking for greater understanding but settle instead for adopting a new terminology, thinking that using fresh words will bring them closer to their goals.”

 

 

 

 

Creativity, Inc. and #1 reason why projects struggle

I just recently finished reading Creativity, Inc by Ed Catmull. It is undoubtedly one of the best books I have ever read. The book provides a history of how Pixar came about and how Pixar has managed to maintain their culture of creativity and innovation. There are many poignant lessons that I took away from the book, but perhaps the one that resounded the most was the use of what they termed the ‘braintrust’ team.

BTW, I hate the term Braintrust – I would rather just use a term without any implied hierarchy.

Braintrust

The concept behind the Braintrust team is that it is a team made up of their most senior writers and creative minds that can help to review the status of the movies on a regular basis. The objective behind these meetings are that these senior team members have a wealth of experience they can pass on to the team currently working on the movie on how the movie might be missing the mark.

There are a couple of simple rules:

  1. The feedback is not personal and it given in the spirit of making the movie the best in can possibly be.
  2. The feedback does not include the solution to the perceived issues and the Braintrust team has no authority to get the team to implement a certain solution.

The goal of the Braintrust is to highlight opportunities and then let the movie team determine the best solution. Questions may be raised in the next Braintrust review if nothing has been done since the last meeting, but there is no direction that they give the team on how problems should be solved.

Why?

Why do I like this model? On many projects I have been on we have tried to have some level of review and governance to help the project teams. But like many other people I know we have always struggled to get to the real issues that the project is encountering. Our checkpoints just didn’t highlight the areas of concern. So what was Pixar doing that we weren’t?

One thing I thought initially was that Pixar had their Braintrust be a team of 4-5 people. This is ideal as it brings a wealth of experience and also balances the project team and Braintrust out in terms of numbers. I think when an entire project team reviews their project with one person, the difference in numbers could allow for a pro-project point of view. This is not done intentionally, but could lead to the dismissal of ideas just due to the difference in numbers.

Culture

The project culture at Pixar is profoundly grounded in their culture. It can be summed up simply as:

“Projects are expected to struggle, a project running smoothly is not a goal”

Let’s think about that for a second. Management’s job is not to limit risk but to build the ability to recover. Management is doing their job when their teams are able to solve problems. I haven’t found this perspective in many software shops. In Software Development companies the goal is to have a smoothly running project.

This is quite different that the traditional approach where we have project checkpoints and see our role as management to try to solve the problems the team have and get the project to run smoothly again.

This approach frees the team up to be creative and try new approaches knowing management doesn’t view problems as some fault of the team. Pixar understands that the project team must become the ‘project’ they are working on to be able to achieve the objectives of the project. The downside of this is that the project team then loses some of their objectivity to be able to achieve the objectives of the project. The Braintrust can then assist in that regard to provide an unbiased view to help the project achieve all of the project’s objectives.

Summary

I think the Braintrust model has a lot of promise. I hope to try something similar in the future. If you haven’t yet read Creativity, Inc, do yourself a favor and pick it up.

Oh yeah and what is the #1 reason project struggle? They struggle because they are supposed to. Having a project without struggles means the project probably didn’t do much that was new or different or complex. Have a lot of those projects and your company isn’t moving forward any more.

Stop just #Innovating , start #Empathizing

innovative

There I said it.

Everywhere you go today, the focus is on Innovation as a verb. You must Innovate. There are Innovation Frameworks out there that define a framework on how you can generate Innovations at your work and personal life if you follow a process. Some of these frameworks are openly available while some are proprietary. There are even geographical areas that are designated with the Innovation titles to hopefully instill the belief that Innovation happens there before anywhere else. And then there are the individuals that have Innovation in their titles and seem to be somewhat responsible for Innovation at their companies.

Are we Innovation-ed out?

While the focus on Innovation and those Innovation Frameworks are valuable and can produce ideas and innovations, you shouldn’t stop there. The additional focus needs to be on why you are innovating. What pain or gain are you trying to achieve. Traditionally if your gain is just to make more money, then the life of your Innovation will be short lived. How do we then generate long lived Innovations?

Outcome

Innovation is an outcome rather than an action. I’m not sure how we got to the place where Innovation became an action and not an outcome. In some ways that is tantamount to changing for the sake of change. Let’s look at the definition of Innovation:

: a new idea, device, or method

: the act or process of introducing new ideas, devices, or methods

So what is missing? Well it seems like all I need to do is introduce anything new or different and I’ll be innovating. It could even be something worse.

The traditional definition of Innovation does not have any focus on value of the Innovation. This is a problem.

Action

OK Terry, well if Innovation is an outcome and not the action, what is the action that creates Innovation?

I’m glad you asked. 🙂

First off the actions that create Innovative outcomes need to be client value based and not company based. If those actions are based on value, then the Innovations will also be based on value. If we don’t base Innovations on value we really will be changing for the sake of change. Some of these changes may be home runs, but others might be duds.

In business, value is defined and determined by the client. As much as we think some product or service has value, it only really has value when the client agrees to pay something for it.

So really the only methods that can result in Innovative outcomes are those that maximize client empathy and client understanding. Only with that understanding can we understand what changes will be innovative and result in more value for your client. At the core the Innovation needs to take away a client pain or provide a client gain.

If you need to be Innovative, seek to understand your client better.

Turns out those guys like Luke Hohmann, Clay Christensen, and Alex Osterwaldner were onto something.

But please stop only using Innovation frameworks to be innovative and generate innovations. Throwing a bunch of ideas at the wall to see if some stick is time-consuming and wasteful. If you focus on understanding your clients the Innovations will follow.

If you want to be Innovative, gather true Client Insight and Empathy.

My new favourite #InnovationGame – #Agile Science Fair

IG

I was asked to do a session for the Agile Winnipeg User Group and the first thing that popped into my mind was Innovation Games. Innovation Games are a critical piece in Protegra’s offering to gain Customer Insight on all projects. Recently we have used Innovation Games to assist the Winnipeg Chamber of Commerce in creating their strategy. It really confirmed in my head that Innovation Games are the best way to gain Customer Insight no matter what the ultimate end product of the project is.

Agile Winnipeg Users Group

So I was very excited to be able to talk about Innovation Games and try one or two games in the session.  But it many cases, Agile teams have used Silent Brainstorming and parts of Innovation Games already even if they didn’t call  them Innovation Games. I wasn’t sure they would get the maximum value out of the event if I just did the SpeedBoat Innovation Game.

So I thought it would be the most impactful and fun to do the Product Box game. The idea was to do a Product Box on Agile. The objective was to create a Product Box that would let you communicate what Agile is and then try to sell Agile to their imaginary manager who has never used Agile. Fair enough. Seemed like fun

Staples

Ultimately though, Staples would not comply with our devious plans. This had happened once before when Luke Hohmann had presented at SDEC in 2012. Luke had graciously offered to also do a workshop the following day and one of the games we were playing was product box. But when I was looking for the plain white cereal sized boxes that we would use for our game, they were nowhere to be found. Eventually we found some mailing boxes that we could use for the game, but it wasn’t optimal.

So I was hoping that the lack of white cereal sized was only temporary at Staples. Nope. They were nowhere to be found.

They had the same inventory they had before… 😦

Science Fair

With one huge addition. They had in stock tri-fold cardboard boards like the ones used for science fairs.

This, I thought, is freaking perfect!

The Game

We started off the session with a few slides on Innovation Games and then got into the Science Fair game. I had purchased stickers, colorful sharpies, and colorful 4″ letters. (Which I thought were stickers. They were merely punch-out letters. But our ingenuous teams managed in spite of me) 🙂

I posed to them the situation.

“Your manager knows nothing about Agile, but you know it is the only way to develop software. Use all the supplies to create a poster board to communicate what Agile is and to try to convince your manager choose Agile for the next project”

I then also had purposely bought some animals stickers. I wanted them to use the stickers as Metaphors for Agile. I would ask why they choose a certain animal and what the animal represented about Agile. By doing this, I was using additional metaphors to gain insight into additional aspects of Agile they may not have communicated elsewhere.

The Results

Like all Innovation Games, we had fun and the teams produced projects that were awesome and I had greater insight into what each team thought about Agile.

But I really liked two aspects of the Science Fair game as compared to Product Box.

1) Real Estate – The teams had much more space to use to communicate. This allowed for more messaging and content then I would have had on Product Box. It particularly gave them room to draw.

2) Animal Metaphor – This was a neat twist I thought, but the insight gathered was truly great. Some teams used all the animals to show how teams had to be diverse, some teams used Giraffes to show how visibility was crucial to Agile, and then two teams used multiple reptiles to show how the Minimum Viable Product would be created and enhanced in each iteration.

Summary

It was a fantastic event and I think I’ll try Science Fair again when we need to do Product Box. The additional space allows for additional creative elements in the game. I think I’ll also keep the additional metaphor I used. That provided additional context and insight.